Nuxeo Metadata Scheme : OAC/Calisphere Contributor Help Center

Metadata is not required for adding and managing resources in the DAMS, to allow content owners to safely and persistently store digital content with access restrictions and at all levels of “readiness.”

However, note that some metadata is required for providing public access to those resources, through Calisphere. Note that default values for Type, Copyright Status and/or Copyright Statement can optionally be supplied and applied to individual metadata records at the time they are harvested, using the Collection Registry:

Main Content File
Title
Type
Copyright Status and/or Copyright Statement

The UC DAMS currently supports the following metadata scheme. Please contact us if you have additional requirements you do not see met here.

Content Files

Field Label	Required (Calisphere)?	Summary
Main Content File	Yes	The main resource file. Used to generate display files (main file, thumbnail, etc.) in the index and Calisphere once you “publish” the object.
Auxiliary Files	No	Additional resource files including variant formats and derivative copies of the main content file. These files will not be published to the index or Calisphere.
Auxiliary File Type	No	Qualifier identifying the kind of auxiliary file.

Basic Information

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Title		Yes	A formal or supplied title for the resource.	Formal titles The Rocky Mountains, emigrants crossing the plains [graphic] / F.F. Palmer, del. Supplied titles Mitchell Bonner photograph of musicians performing at a cultural program [Photograph of musicians performing at a cultural program]		No
Alternative Title		No	Alternative or additional titles for the resource.			Yes
Identifier		No	An ARK identifier for the resource	ark.cdlib.org/ark:/13030/kt987021sv/		No
Local Identifier		No	A local item or call number for the resource.	MSS 0124.144		Yes
Type		Yes	A high-level characterizes of the resource type.	Image	Audio Dataset Image Physical Object Software Text Video	No
Campus/Unit		No	URL reference to the Campus/Unit that is responsible for maintaining and curating the resource. This unique URL is assigned via the Collection Registry. In subsequent releases, this field will be integrated with the Collection Registry. For now, if you are adding new objects to the DAMS, please consult with us and we can work with you to populate this field.	https://registry.cdlib.org/api/v1/repository/4/		Yes
Date						Yes
Date	Date	No	A single date or inclusive dates indicating when the resource was created.	Example: Single dates 1901 1901 January 3 Date spans 1900-1950 1956 January-July 1980s 19th century Broken date spans 1924, 1956-1975 Open date spans 1911- -1911 Approximate dates circa 1950 undated: circa mid 20th century [Note: if a resource is undated this can be stated but provide an estimate if possible; normalize as an interval, perhaps using the dates of the life of creator, etc.]		No
Date	Date Type	No	Use to qualify date, for unpublished (created) vs. published (issued) materials	Created	Created Issued	No
Date	Single	No	ISO-8601 normalized single date	1979-05-14		No
Date	Inclusive Start	No	ISO-8601 normalized start date (for date ranges)			No
Date	Inclusive End	No	ISO-8601 normalized end date (for date ranges)			No
Publication Information		No	Publication statements and/or names of persons, families, or organizations responsible for publishing the resource.	American Philosophical Society		Yes
Creator						Yes
Creator	Name	No	Names of persons, families, or organizations primarily responsible for creating the resource.	Personal name entry Yamada, Mitsuye Corporate name entry Frasher Foto Families Robinson family		No
Creator	Name Type	No	Specify the identity type		Corporate name Family name Personal name	No
Creator	Role	No	Specify the role of the identity	Photographer		No
Creator	Source	No	Specify if the name heading was taken from one of these authority files		LCNAF Local ULAN	No
Creator	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No
Contributor
Contributor	Name	No	Names of persons, families, or organizations responsible for contributing to the resource in some significant manner.	Personal name entry Chase, Alexander W. (Alexander Wells), 1843-1888 Corporate name entry Prescott Foundation Families Thompson family		No
Contributor	Name Type	No	Specify the identity type		Corporate name Family name Personal name	No
Contributor	Role	No	Specify the role of the identity	Editor		No
Contributor	Source	No	Specify if the name heading was taken from one of these authority files		LCNAF Local ULAN	No
Contributor	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No

Content and Characteristics

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Format/Physical Description		No	A description of the physical or digital manifestation of the resource. Typically, this may include an indicator of the size and duration.	1 photographic print		No
Description						Yes
Description	(Note)	No	Descriptive statements that characterize more fully the scope or content of the resource.	Depicts unknown automobile driver stopping at roadside to add water to engine on all-day drive from Chico to Sacramento		No
Description Type	Type	No	Indicate the description type	Scope/Content	Scope/Content Acquisition Bibliography Biography/History Citation/Reference Conservation History Creation/Production Credits Date Note Exhibitions Funding Annotations/Markings Language Performers Preferred Citation Venue Condition Medium Technique	No
Extent		No	A more specific statement of the size or duration of the resource (if not specified in Format/Physical Description)	9 x 14 cm.		No
Language						Yes
Language	Language	No	Languages significantly represented in or by the resource	English		No
Language	Language Code	No	ISO-632b language code	eng		No
Temporal Coverage		No	Temporal characteristics of the resource	Surveyed 4/1/1931		Yes
Transcription		No	A transcription of textual information, for resources that are text-based or document formats	Martinez California December 31, 1893. My dear Sister Mary, I wish you a happy New Year, You and all yours. Heaven bless you all. Ever affectionately Your brother John Muir		No

Conditions of Access and Use

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Access Restrictions		No	Specifies level of access, for viewing resource in Calisphere		Public UC systemwide UC campus only	No
Copyright Status		Copyright Status and/or Copyright Statement is required	A coded designation for the copyright status of the resource, at the time the rights statement is recorded.	Copyrighted	Copyrighted Public domain Copyright unknown	No
Copyright Statement		Copyright Status and/or Copyright Statement is required	Statement summarizing the copyright status of the resource	Example (status "unknown"): Some materials in these collections may be protected by the U.S. Copyright Law (Title 17, U.S.C.). In addition, the reproduction, and/or commercial use, of some materials may be restricted by gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing agreement(s), and/or trademark rights. Distribution or reproduction of materials protected by copyright beyond that allowed by fair use requires the written permission of the copyright owners. To the extent other restrictions apply, permission for distribution or reproduction from the applicable rights holder is also required. Responsibility for obtaining permissions, and for any use rests exclusively with the user. Example (status "public domain"): Material in the public domain. No restrictions on use. Example (status "copyrighted"): Transmission or reproduction of materials protected by copyright beyond that allowed by fair use requires the written permission of the copyright owners. Works not in the public domain cannot be commercially exploited without permission of the copyright owner. Responsibility for any use rests exclusively with the user		No
Copyright Holder
Copyright Holder	Name	No	Names of persons, families, or organizations holding copyright to the resource	Boe, Janet		No
Copyright Holder	Name Type	No	Specify the identity type		Corporate name Family name Personal name	No
Copyright Holder	Source	No	Specify if the name heading was taken from one of these authority files		LCNAF Local ULAN	No
Copyright Holder	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No
Copyright Contact		No	Information on who to contact, to clear copyright permissions	Consult Special Collections and Archives		No
Copyright Notice		No	Transcription of any formal copyright notice on the work	Copyright 1975		No
Copyright Determination Date		No	The date that the copyright status recorded in Copyright Status was determined.	4/12/12		No
Copyright Start Date		No	The start date for which the copyright applies or is applied to the resource	1/1/32		No
Copyright End Date		No	The end date for which the copyright applies or is applied to the resource	12/31/21		No
Copyright Jurisdiction		No	The country whose copyright laws apply.	us		No
Copyright Note		No	Additional information about the copyright status of the resource	Rights transferred to UC Regents by Dane Jo in 1980		No

Related Materials

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Collection		No	URL reference to associated collections. This unique URL is assigned via the Collection Registry. In subsequent releases, this field will be integrated with the Collection Registry. For now, if you are adding new objects to the DAMS, please consult with us and we can work with you to populate this field.	https://registry.cdlib.org/api/v1/collection/10/		Yes
Related Resource		No	Reference to other related resources (by theme, topic, collection, etc.)	Series 1: Personal and Business Correspondence		Yes
Source		No	Reference to a resource from which the present resource is derived.	Selected photograph from page 12 of the Lawrence & Houseworth Photography Album (Item Number #MS R01 042)		No

Access Points

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Subject (Name)						Yes
Subject (Name)	Name	No	Personal, corporate, or family names significantly represented in or by the resource.	Personal name entry White, Ira Johnson Corporate name entry Glacier Ice, Inc. Families Swiss family		No
Subject (Name)	Name Type	No	Specify the identity type		Corporate name Family name Personal name	No
Subject (Name)	Role	No	Specify the role of the identity			No
Subject (Name)	Source	No	Specify if the name heading was taken from one of these authority files		LCNAF Local ULAN	No
Subject (Name)	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No
Place						Yes
Place	Name	No	Names of geographic locations significantly represented in or by the resource.	San Mateo (county); California; United States		No
Place	Coordinates	No	Geographic coordinates	(-121Â° 35' 30"", 36Â° 47' 30"") (-122Â° 25' 00"", 37Â° 37' 00"")		No
Place	Source	No	Specify if the name heading was taken from one of these authority files		LCSH TGN Geonames Local	No
Place	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No
Subject (Topic, Function, Occupation)						Yes
Subject	Heading	No	Topics or subjects (including concepts, events, etc.), functions, or occupations significantly represented in or by the resource.	Viticulture Surveyors Street railroads Agricultural laborers--Italian Americans		No
Subject	Heading Type	No	Specify the type of subject heading		Topic Function Occupation Title	No
Subject	Source	No	Specify if the name heading was taken from one of these authority files		AAT LCSH RBGENR TGMI TMGII Local	No
Subject	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No
Form/Genre						Yes
Form/Genre	Heading	No	Forms or genres of materials significantly represented in or by the resource.	Photographs Aerial photographs Tintypes		No
Form/Genre	Source	No	Specify if the name heading was taken from one of these authority files		AAT LCSH RBGENR TGMI TMGII Local	No
Form/Genre	Authority ID	No	If the name heading was taken from an authority file, specify the identifier			No

Administrative Information

Field Label	Subfield Label	Required (Calisphere)?	Summary	Examples	Vocabularies	Repeatable?
Provenance		No	Indicator of ownership and/or custody of the resource since its creation that are significant for its authenticity, integrity and interpretation.	Donated by Harold Grimm, 2004		Yes
Physical Location		No	Reference to the location of the resource	Map Case 1, Drawer 3		No

Nuxeo Metadata Requirements and Scheme