You can use these free online forms to create collection- through series-/subseries-level EAD finding aids. Encoders simply enter collection data into the webform fields, or cut and paste from an existing document into the form. The form is then converted to a text file and saved as a XML EAD file. 

You will need to validate the EAD file using a validation tool since the template cannot do this. A simple text editor can be used in conjunction with the validation tool to correct encoding errors. 

The template source code is customizable and freely available for downloading [ZIP]. Please note, however, that the package does not include documentation on implementing template syntax or using the cgi program to create your own template.

Request a Template

To request a template, please submit an EAD Web Template Request Form [DOC]. Once your template is created, it will be listed on this page (see below).

Usage Requirements

  • Consult the EAD Web Template Guide [PDF] for instructions on using the templates.
  • Internet Explorer or Netscape 6.0 is required for use of the templates.
  • Templates produce XML markup only.
  • Templates contain some basic customizations (such as repository-specific contact information, and default access and publication rights statements).
  • Contact us if you'd like edit default information or heading values in template fields. Note also that EAD elements with LABEL attributes in also have default values—these may also be edited by contacting us.
African American Museum and Library at Oakland General template
Art Center College of Design Archives General template
Autry National Center of the American West Autry Library template
Braun Research Library template
The Book Club of California General template
California Historical Society General template
California Institute of Technology General template
California Polytechnic State University, San Luis Obispo General template
California State Archives General template
California State Library General template
California State Parks General template
California State Parks, Capital District California Indian Heritage Center template
California State Capital Museum template
Governor's Mansion SHP template
Leland Stanford Mansion SHP template
Old Sacramento SHP, California State Railroad Museum template
Railtown 1897 SHP template
State Indian Museum SHP template
Sutter's Fort SHP template
California State Parks Photographic Archives General template
California State Railroad Museum Library General template
California State University, Chico General template
California State University, East Bay University Archives General template
California State University, Fresno Central Valley Political Archive template
Sanoian Special Collections Library template
California State University, Sacramento Dept. of Special Collections & University Archives template
California State University, San Francisco Labor Archives & Research template
Chabot Space and Science Center Archives General template
Chapman University Leatherby Libraries template
Claremont Colleges Ella Strong Dennison Library template
Honnold/Mudd Library template
Computer History Museum General template
Doris Foley Library for Historical Research General template
Dorothy Peyton Gray Transportation Library General template
Focus on the Masters, Archives and Libary General template
Gay, Lesbian, Bisexual, Transgender Historical Society General template
Graduate Theological Union Archives General template
History San Jose, Research Library General template
Holocaust Center of Northern California General template
Humboldt State University Library General template
Huntington Library, Manuscripts Department General template
Huntington Library, Photograph Collections General template
Japanese American Historical Society of San Diego General template
Japanese American National Museum General template
Lavender Library, Archives and Cultural Exchange of Sacramento General template
Local History Digital Resources Project (LHDRP) Virtual collection EAD template 
Los Angeles Martime Museum General template
Loyola Marymount University Library General template
Mills College F.W. Olin Library template
National Park Service, Golden Gate National Recreation Area, Park Archives and Records Center General template
Occidental College Library General template
ONE National Gay and Lesbian Archives General template
Ontario City Library General template
Pasadena Digital History Collaboration General template
Redwood National Park General template
Sacramento Archives and Museum Collection Center General template
Sacramento Public Library General template
San Diego Historical Society General template 
San Diego Museum of Man General template 
San Francisco Public Library General template
San Jose State University Library General template
Santa Barbara Botanic Garden, Blaksley Library General template
Santa Clara County Archives General template
Santa Clara University General template
Santa Monica Public Library General template
Seaver Center for Western History Research General template
Sequoia & Kings Canyon National Parks General template
Sierra Madre Historical Archives General template
Society of California Pioneers General template
Stanford University Archive of Recorded Sound template 
Hoover Institution Archives template
Music Library template
Rare Book Division template
Special Collections template
University Archives template
UC Berkeley Environmental Design Archives template
Harmer E. Davis Transportation Library template
Institute for Research on Labor and Employment Library template
Survey of California and Other Indian Languages template
Water Resources Center Archives template
UC Irvine Southeast Asian Archives template
Special Collections and Archives template
University Archives template
UC Los Angeles Arts Library Special Collections template 
Louise M. Darling Biomedical Library template
Manuscripts Division template
Music Library Special Collections template
University Archives template
William Andrews Clark Memorial Library template
UC Riverside Special Collections template
        California Museum of Photography template
UC San Francisco Special Collections template
        Tobacco Control Archives template
UC Santa Barbara California Ethnic and Multicultural Archives template
        Cheadle Center for Biodiversity and Ecological Restoration template
Special Collections template
UC Santa Cruz Special Collections and Archives template
University Archives template
University of Southern California Regional History Center template
Special Collections template
University of the Pacific Holt-Atherton Department of Special Collections template
West Valley College General template
Western Jewish History Center General template